The IP & Science business of Thomson Reuters, US, has released a white paper titled "Managing Scholarly Meetings: Best Practices for Best-In-Class Proceedings". The paper details how ScholarOne Abstracts and meeting solutions can be used to streamline the efficiency of scholarly meeting planning and management.
According to the white paper, five of the top tips for scholarly meeting management across the preliminary, procedural and post-meeting phases of a conference include the use of management system to create a detailed project plan for the course of meeting (this reportedly makes it easier to stick to deadlines and accommodate changes after deadlines), and the collection of author information as early as possible and tracking it in the management system, including audio-visual needs, recording permissions, copyrights, etc. The third tip is to utilise the abstract management system to schedule virtual planning sessions, saving time and money over in-person meetings.
The fourth tip is to manage all aspects of the abstract review process in the workflow management system, creating the ability for reviewers to move incorrectly categorised abstracts and easily manage the moving parts of the process. The final tip is to create a multimedia archive of the meeting material by archiving abstracts, presentation slides, recordings and more.
The full list of tips and best practices can be accessed in the white paper. Many associations utilise abstract management systems to organise the complicated process of executing successful scholarly meetings. In this paper, Thomson Reuters outlines easily implemented best practices designed to speed time to acceptance, decrease staff and volunteer time, improve communication, and create an exceptional meeting experience for speakers, attendees and members.
ScholarOne Abstracts and related meetings services are said to offer organisations robust reporting and planning support for easier strategic decision-making on future conferences and provide users with the ability to stay ahead of the competition by extending valuable meeting content.
