Metadata evolves along with enterprise content and if there is no governance plan made in advance, it will stagnate and offer no business value. To preempt devolution, it is important to have a metadata governance plan in place.
Metadata evolves along with enterprise content and if there is no governance plan made in advance, it will stagnate and offer no business value. To preempt devolution, it is important to have a metadata governance plan in place.
A metadata governance plan should cover the roles and responsibilities, policies and procedures, and the metrics to measure growth and change. Significantly, it should factor for and support changes to the information model—taxonomy, ontology, or knowledge graph--deployed in the enterprise.
When designing a metadata governance plan, enterprises should focus on putting a plan rather than perfecting it. Getting started is more important because as content evolves the metadata should also evolve along with the governance team and processes. Besides, at every stage, it is critical to identify what worked well and calibrate the section of the governance plan that needs improvement.
While creating a metadata governance plan it is important to keep the governance process simple. An unnecessarily complex governance process might act as speed breakers to getting approvals, for making improvements in a timely or efficient manner.
There should be a dedicated team to support the ongoing maintenance of the taxonomy and its governance process. It follows that communication is important to keep all stakeholders updated with the changes and engaged in the life and maintenance of a taxonomy, ontology, or other information models.
Where ever possible technology should be leveraged to scale metadata processes to new systems while maintaining the integrity of the metadata model. Moreover, automation reduces the manual load on the governance team. Ultimately, the goal of designing a metadata governance plan is to reduce rework and cost by not re-designing models that have gone trite.
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