When applied to the collection and use of personal data stored within law firms, standardization ensures transparency. In fact, it helps ensure that firms do not store and share extraneous, inaccessible information with clients that they do not have a legal right to have.
Data standards determine everything—taxonomy, hierarchy, and governance. Under consumer privacy laws, it is vital to acquire data correctly to handle it appropriately when requested by a client. That is why data standards are imperative for storing and securing data and ensuring it is only accessible to those who should have access.
Creating and implementing data standards focuses on crucial data governance considerations such as auditability, accountability, checks and balances, and change management. There is, however, a real danger – especially in the legal profession – of overcomplicating a governance plan. Hence, it is essential to keep in mind that data standards actually exist to simplify the compiling and storing of data.
In short, achieving data standardization has become a prerequisite for attorneys, law firms, and enterprises. It helps get the most out of the data and make it accessible to those who need it most.
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